Job Promotion Letter

When promoting a member of staff within a company, a formal job promotion letter should be written. The purpose of this letter is to inform the employee that they have received a promotion in your company due to their experience, skills, and display of being worthy of a promotion.

The job promotion letter format and content is to inform a staff member that they have been promoted and why. You should let them know why you made this decision, including pertinent

information such as the years of experience, familiarity with the company, and achievements the company has made in their care. You will want to make sure your letter is well thought out and it makes sure the employee understand they earned their promotion.

The following job promotion letter sample is from the CEO of a chain of pet stores that a store manager has been promoted to the position of district manager.

It is with extreme pleasure that I am writing you today to inform you that the board of directors has selected you for the promotion of district manager of XYZ Pet Store. You started out at this company as a customer service representative and through continued display of excellence; you have worked up to being the current store manager in Columbus, OH. We have watched you continue to grow and it has become more than apparent that you are needed to guide all of the stores in this region to be just as excellent as your current store.

Over the last few years of working for us at XYZ Pet Store, I have seen small changes being made that has led the sales in your store to rise. Your store has a very low turnover rate compared to other stores in your region, and with other competitors. You have also made sure that all inspections come back clean, and mystery shoppers are satisfied. The fact that you are self-motivated and know what to look for in employees make you an ideal person for the role of district manager.

You had written asking that your name be placed into consideration for the district manager promotion, and the board agrees. XYZ Pet Store is about customer service, caring about animals, and increasing our revenues. You ask for clarification and support when needed, and make sure that your overhead cost is always in check. I expect those who work for my company to want the company to be financially successful, without compromising our mission statement to our customers.

With this being said, it is my sincere hope that you will continue your law career with XYZ Pet Store as a district manager in Ohio. I am more than confident that you will be a perfect fit, and I have no reason to believe that you cannot handle the responsibility. I pray that you will still feel comfortable to come talk to me and ask questions as you require. My door is always open, and you are welcome to contact me, or the board of regents. I am available anytime on my cell phone at and through email at [email] I look forward to speaking with you in person about your promotion in this company with you.

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Job Promotion Letter Sample Job Promotion Letter Samples

With this letter, I want to wish you for your promotion as Officer from Clerk post. We all have noticed that you provide your quality service every now and then without any lack of quality. Together, we have decided on providing you with new post. I hope you are going to continue your service with same efforts and results. With this promotion, there has been increase in your salary too. Please make sure that you get all those details from HR department.

Any type of assistance if required while performing new duties, your colleagues will definitely going to help you out in every possible manager. During the initial phase, there will be no major burden entrusted on you to perform those duties because we know that you are new towards those duties.

I wish to hear from you for any type of queries or issues you might have at this given point of time.

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To, Bane Hudson Recruitment Manager Glen Technologies Limited 45 Off Shore Road[]

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What Are The Examples Of Formal Letters?

Promotion Letter – 1

Letters which are featuring job promotions, or official documents, recognized as promotion letter that are mail out to an employee to notify him or her regarding the promotion that he or she has been given. One of the hardest tasks of business writing, particularly letters, is to uphold a tone of geniality as well as professionalism whilst drafting a letter particularly when the letter is being drafted to cheer someone as well as give them a commendation. This job Recommendation Letter generally rests with the department of the human resource management of the company as well as the department head of the same is requisite to draft the promotion letter to be sent out to an employee. This type of letter will give a number of tips on writing a letter to notify an member of staff of a job promotion.

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Job Promotion Request Letter

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A good employee always seeks a promotion to move up on the ladder of his career growth. Even in todays scenario corporate are giving promotions to their internal employees instead of searching for an outside talent.

But at certain times, employees request their higher management to give job promotion to them for their professional growth. For that purpose, they write a request letter for the same.

Use the following tips or samples to write a letter that request for promotion consideration and salary increment.

Job Promotion Request Letter Writing Tips:

Job Promotion Request Letter Template

Job Promotion Request Letter Sample, Email and Example/Format

Job Promotion Request Letter Generator

Job Promotion Request Letter Writing Tips:

Firstly it is essential to be modest while writing a request letter for job promotion.

Tone of the letter should be formal expressing your professionalism.

You must also mention in your letter the experience in your organization. This will leave a positive impact.

Once you are through writing the letter, please recheck the same for spelling mistakes or punctuation errors.

Job Promotion Request Letter Template

to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

Date (Date on which letter is written)

Sub: ___________________________________________________

I have been working in your organization for the past six years and have gained a lot of experience while working in your organization. I have always worked hard on every project and successfully completed the same. Now I would like to move ahead in my career. Therefore, I request to consider me for the promotion and promote me to the post of __________________.

I assure you, if given a chance, I will prove to be an asset to the company and will take the company to greater heights. I look forward to have a favorable response from you.

Date (Date on which letter is written)

I would like to bring to your kind attention that I am really enjoying my work in your organization for the past three years. I have really learned a lot in your organization which will truly help me in moving ahead in my career. I am sure that you will also not deny that I have always proved myself in achieving my targets and contributing to the growth of the company. Therefore, I request you to kindly consider me eligible for the job promotion. This will help in increasing my confidence level and I will take my company to greater heights.

I hope you will consider my request and give me a promotion. I look forward to have a positive response from you.

I would like to inform you that it was a great experience being in your team from past two years. I have gathered good knowledge and experience from the different projects.

I have put in the best in all the projects and learnt from each team member but now I would like to take up extra responsibility and move up the ladder. I would like to get a promotion at this point as I have always stood up in all your expectation and I feel that a promotion will help me gain confidence and motivate me.i am sure with the promotion and the extra responsibilities i can prove my abilities which will help the company in turn.

I assure you that if given higher authority and responsibility I can prove my worth to the company and bring out more success to the company. .I hope that you will help me achieve my goals and give me an opportunity to be promoted.

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Sample Job Promotion Letters and Templates

Most employees, or professionals that enter an employer-employee relationship, are clear on the career path they want to take and follow. In ten or twenty years, they have an idea where they want to be in their careers. They should be holding this position, performing this task, or be attached to that company.

But following a career path is a journey and, often, it can be a long, arduous and, often, unpredictable one. There are factors that may introduce themselves along the way, causing shifts and turns in what was supposed to be a clear and definite career trajectory. In an ideal setup, the career trajectory of an employee will resemble a line on a steady climb. This climb is marked by job promotions.

If you look at the career path followed by most members of a corporations top management, you are likely to find that they started from the bottom, working low-level jobs, and gradually working their way up the organizational structure, until such time that they are able to take their place at the top of the organization.

Several years or decades ago, they were exactly like you and, most likely, this would give you motivation and drive to follow that same path they did.

Promotion at workis described as anemployees advancement in job position and job title, in recognition of his effective work performance and significant contributions toward the attainment of the companys organizational goals. It comes with a corresponding increase in salary and benefits as well as additional load in terms of work functions,duties and responsibilities.

In some cases where it involves the transfer from one department of the company to another, it could mean a complete change in the job description of the employee, but still with greater levels of accountability and responsibility, to coincide with the increase in compensation and benefits.

Lets be blunt about it: if an employee wants to go up the career ladder he has to land promotions at work.

From the above definition, we can work out the many benefits that a job promotion can bring to an employee.

The promotion will move the employee to a position that belongs to a higher salary range. He may also become entitled to additional monetary benefits and perks, such as higher representation and transportation allowances, use of a company vehicle, higher health and Medicare benefits, and others, depending on the nature and responsibilities of the new position.

A boost in the employees self-esteem.

Getting a promotion is one way of telling the employee that top management trusts him and in his abilities to carry out the duties and responsibilities of the new position. It is one thing to always be told verbally by the big bosses that he did a great job, or that he is an asset to the company. Promoting him is like an affirmation of this level of trust and confidence, proving that the compliments are more than just empty words spoken to ensure he remains loyal to the company.

An increase in the employees authority within the organization.

With greater responsibility heaped on the newly promoted employee, he will find himself with more authority to wield when it comes to higher-level functions. He may now have an influence on decision-making processes. The higher position may also put him above other employees, so he has more power and influence over them.

Along with an increase in authority and pay, promotion also brings with it a boost in the employees status or social standing. These are not trivial changes, considering the impact it will have on the individual, as well as the other people around him, specifically the other employees of the company and other individuals or entities that he comes across in the performance of his work duties and responsibilities.

Thus, it is important to have a way to formally and officially inform other people about the fact that the employee has been promoted to a higher position within the organization. The usual channels may be through brief announcements on company bulletin boards, or the more decidedly informal method, through the grapevine, where the news will be passed on from one employee to another, until everyone will find out about it.

But there is a better, more effective and more formal way to make the announcement, and this is through a job promotion letter.

Some people who hear about the job promotion letter for the first time may assume that it is a communication prepared by an employee expressing his desire to be promoted to a higher position.

Technically, that does qualify as a promotion letter. However, for all intents and purposes, that is basically an application letter, and not the job promotion letter that we are talking about here.

Thejob promotion letteris a formal letter representing the communication or exchange between the company and the employee who is promoted, or who is being offered a promotion. Essentially, we are talking about two types of job promotion letters emanating from the management of a company.

A letter from a company or business informing its employee that he is promoted.

A letter from a company or business offering a promotion opportunity to an employee.

Usually, it is written by the human resource manager of the company, on behalf of the management or owners, since they are responsible for all matters related to hiring, recruitment and personnel management. In some cases, however, a member of management will write the letter, as the case may be.

The functions of the job promotion letter can be simplified into the following:

of the new role of the employee in the organization, by virtue of the promotion (or the offer of promotion);

clarification of the reporting structure

and levels of authority involved with respect to the employees new role; and

way for management to congratulate the employee

on his career advancement, if the employee has already been promoted.

There is one other important function of the job promotion letter, and that is to protect both the employer and the employee. A well-prepared job promotion letter will clarify issues and resolve any potential disputes that may arise following the promotion. Any confusion, such as on the salary rate, date of promotion and the line of authority involved, will be resolved with the job promotion letter used as reference.

The job promotion letter may be sent to the employee via e-mail, or it may be delivered to his postal address. For expediency, others opt to have the letter personally delivered to the employee, since he is already working in the company in the first place.

There really is no fixed guideline on how the letter should be sent to the promoted employee, as long as steps are taken to ensure that (a) the job promotion letter was sent or delivered, and (b) the rightful recipient received it.

We can categorize the contents of a job promotion into two: the must-haves and those that are not strictly required on the letter, but may be included.

Let the employee know when his new role or position will take effect. The primary purpose of this is to inform the employee when he will be expected to report at his new office (if it is in a different department) or to his new supervisor to start performing the tasks and functions attached to the new position.

Generally, if the employees promotion involves him transferring out of one department to another, copies of the job promotion letter will be furnished to the old supervisor and the new supervisor. This is to inform the old supervisor (and a form of courtesy, as well) about the transfer, so he could plan and respond accordingly as to the duties and responsibilities that the employee will leave behind.

On the other hand, the supervisor that the promoted employee will report to should also know when to expect him to report, so he can plan the employees transition into his new job, duties and responsibilities, and working environment.

There should be coordination among human resources, accounting and the payroll master on the date that the employee will assume his new role. This is to avoid complications and problems such as the failure to pay the correct amount of salary of the new position because accounting got the date of assumption wrong.

It is not enough to just let the new employee about his new job title or designation, and the office or work location he will be moving to. The vital elements that must be put on the face of the job promotion letter are:

Obviously, the employee has to know the formal designation that will be attached to him, in accordance with the companys organizational structure.

New or revised salary rate and applicable salary payment details.

Let the employee know how much he will be paid in the new position, and whether it will be paid weekly, bi-monthly, or monthly, as the case may be. In some cases, the salary range may be stated, but this can be quite vague, especially if we are talking about a wide range. If the salary rate is already known and definite, be specific about it.

, if any. The promotion may also bring added benefits, on top of the increased salary.

New obligations and responsibilities of the job.

This is to inform the employee what his new position entails, or what is expected of him as he takes on his new role in the company. This is also for the benefit of other employees, who will have a clearer idea on who does what in the organization.

In some cases, the specific responsibilities may be enumerated. However, if this will make the letter too long, it would be best to just give the broad outline of the responsibilities, and expound on it later on.

The employee must know who he will be reporting to in his new role. Who will be his new boss or supervisor? Who will oversee his transition into the new job?

This is to avoid confusion, especially in instances where the organizational chart indicates a number of equally-ranked supervisors within the same department where the newly promoted employee will be reporting to. If his role requires reporting to more than one supervisor, then indicate that on the job promotion letter as well.

This also works from the perspective of the supervisor. Without formalizing the reporting structure, there is a risk that two supervisors will be fighting over the employee, causing a rift in the workplace, making the new employee uncomfortable, and negatively affecting his transition into his new role.

The letter may also include a paragraph explaining the reasons for management choosing the employee for the promotion, probably giving a brief outline on what convinced them to pick him over other possible candidates within the organization. No doubt, this will boost the employees confidence and make him more motivated to perform in his new role.

Since the job promotion letter is also, in effect, an announcement letter, the drafter of the letter may opt to indicate the position held by the employee prior to the promotion. This is definitely a must, especially when the letter is written in a straightforward announcement format.

In the case of a letter with a job promotion offer, the essential contents include:

These include the job title or designation, the location, division or department where the position is assigned, the expected salary rate and other benefits and perks that the employee will receive if he accepts the offer of promotion.

This is where management will talk about the duties and responsibilities of the position, and what will be expected from the employee if he accepts the offer and assumes the new role.

The letter is given to the employee because management hopes that he will accept it. Thus, it should try to convince the employee to signify his acceptance. To do that, the job promotion letter should include recommendations on why the employee should accept the promotion. Outline the reasons why he is chosen for the opportunity.

The other items that may be included in the job promotion letter but not strictly required arise from any negotiation made between the employer and employee in light of his promotion. Usually, it could have something to do with salary considerations, a probationary period, or other negotiated perks, such as stock options, stock rights, and extra vacation days.

Although these are not required, it is still highly recommended to include them in the job promotion letter for documentation purposes. It is common sense to put important matters in black and white, since putting them in writing makes the terms enforceable, especially when acknowledged by the other party (in this case, the employer) by affixing their signatures.

In some instances, although these details are not presented on the job promotion letter itself, they may be stated in a separate document that is duly acknowledged and signed by both parties, and attached as a supporting document to the job promotion letter.

Think back on all the times you have written formal letters in various technical writing courses at university, or when you started working and you were tasked to write formal communication letters. The job promotion letter is not all that different. It is also formal.

pretty much follows the general rules and guidelines in writing formal business letters. Therefore, it should not be a huge problem for the human resource officer or any employee in charge of drafting the job promotion letter.

Let us reiterate: the job promotion letter is formal. Therefore, use formal and polite language, even if the HR Manager drafting the letter is a close personal friend of the employee that the letter is addressed to.

Accuracy is very important, particularly with respect to the name, the designation, the effective dates, and the salary rates. It is common sense to check for any misspellings, but it is unacceptable if the name of another employee is written on the letter as the one who was promoted, or the new reporting authority.

The same logic applies to the other details such as the salary rate. Double check, triple check, and check again if you wrote the correct amount, right down to the last decimal. This will save you a lot of headaches because arguments will be avoided when the actual amount paid to, and received by the employee will be different from what was stated in the job promotion letter.

There are a lot ofsources onlinefor templates and samples of job promotion letters, ready for download and editing. Here we will look at a few of them.

Subject: Job Promotion Congratulation Letter

Congratulations on your promotion to Assistant Director of Marketing and Communications Division, effective January 1, 20XX.

The annual salary for the position will be $50,000 paid on a weekly basis.

You will report to John Smith, Director of Marketing and Communications Division. It is our understanding that you have worked with him in the past on several special marketing projects and initiatives, and he looks forward to your becoming a more permanent part of his team.

Again, congratulations on the new position.

It gratifies me to inform you that the management has decided to promote you to the position ofAssistant Director of Marketing and Communications Division, effective January 1, 20XX, with an annual salary of $50,000. You will be under the supervision of John Smith, Director of Marketing and Communications Division.

Monitoring and evaluation of your performance for the past two years as Senior Accounts Manager revealed a level of persistence, dedication and impressive work ethics that greatly contributed to the companys objectives.Thus, we thought your efforts should be rewarded. It was a unanimous decision to entrust you with higher responsibilities based on your effectiveness and efficiency in the performance of your work.

We shall continue to expect consistency and great results from you in your new role. We hope that you will set an example for the other employees of the organization.

We wish you luck for your future performance, and congratulations!

We are very pleased to inform you that you have been selected for the position ofAssistant Director of Marketing and Communications Division.

If you accept this new position, you will receive an annual salary of $50,000, as well as full health care coverage for yourself and 50% each for your husband and maximum of two children.

This new position will put you under direct supervision of John Smith, Director of Marketing and Communications Division. Your new responsibilities will include managing the marketing budget and leading the marketing and communications staff in creating marketing plans.

We look forward to hearing from you if you will accept the position.

Subject: Promotion Announcement Jane Doe

I am very pleased to announce the promotion of Jane Doe, Senior Accounts Manager in the Retail Division as the new Assistant Director of the Marketing and Communications Division, starting January XX, XXXX.

Jane has been with the company for 8 years, 5 of which were spent performing critical marketing and sales functions where she excelled and demonstrated impeccable skills and knowledge. Her knack for establishing linkages and strengthening customer relations showed her great potential in a position that will utilize her skills more

As assistant head of the Marketing and Communications Division, Jane will no doubt carry out her new duties with the same level of integrity and competence she has been demonstrating in the past. Her focus as she takes on this new role is to spearhead the creation of marketing plans for three new accounts. She will also be given the heavy responsibility of managing marketing budgets.

Let us all congratulate Jane for her promotion, which is definitely well-deserved. Let us also wish her the best of luck in her future endeavors.

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Templates

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Letters of promotion are a kind ofAcknowledgment Letterand are very useful to a HR department, as they require such letters very frequently along with Appointment Letters, given how people are constantly moving among the company ranks after joining it. These templates need only be slightly altered and they become ready for sending out to the concerned party, thereby saving the department a lot of time and making it more efficient.

This sample announcement letter of employee promotion would be great for you when you are about to send a letter to an employee announcing the news of his promotion to a senior position in your company.

This job promotion letter would be helpful for you when you are about to inform an employee regarding his promotion to a senior position in your office on the basis of his application for internal job posting.

This sample announce promotion letter offers you the right choice of wording and letter format when you are going to notify an employee about his latest promotion in your company.

If you are looking to appeal to your companys MD regarding a hike in salary & promotion based on your continuous dedicated service and recent appraisal from your team head, this template would be your guide.

If you are looking for a right sample promotion letter that will offer you the most professional format to announce the news of promotion of an employee in your office, this template would be great for you.

The word promotion holds great significance in marketing and businesses often offer promotional gifts to target niche for an effective advertisement of their brand. While announcing the promotional offers, many companies and stores often come up with a promotional letter where they officially notify the customers about their latest discounts. Such promotional letters are often launched as mark of special celebrations by the company- say, 10th anniversary.

A promotional letter is a formal affair and hence you have to be really flawless with promotion letter word format- whether you are writing it for your hiring manager or boss or your employee or your customers. If you are writing such a letter for the first time, its natural that you would be on the lookout of ideas and this is where the promotion letter templates come up as a handy aide. You get readymade promotion letters here with professional layout and wording. These are editable pieces and you would simply have to download and customize them with your specific data. Thanks to these templates, you wont need to write up the entire thing from scratch.

Whether its the Vice-President being asked to take over as President, or a Manager being promoted to Senior Manager, there are templates bearing the layouts of letters covering a range of promotions. However, the letters can also be changed easily, for the full satisfaction of the user. Changes include grammatical modifications in the language, structural alterations to the body of the letter, etc. You can alsoappointment letters.

A promotion in the career is what every employee looks forward to. Do you think you have an opportunity of a splendid promotion in your office lately? Well, then, dont miss the chance and make the most of the opportunity with a professional promotion letter.

Promotional letters can be of various types. The first one is where an employee finds an opportunity of promotion and being confident of his skills & experiences writes a letter of promotion to the hiring manager. It could be that your company has offered an ad for that senior post or the person holding the post has just retired or left the company, as per your knowledge.

Another promotion letter iscongratulatory letterof promotion where the company authority notifies and congratulates the particular employee chosen for the promotion. Then, you have a different type of promotion letter where the employee just promoted writes a letter thanking his boss for the great opportunity. Such a letter also mentions that he would be committed to the new responsibilities bestowed upon him.

Customize fonts as per the users requirements.

Include additional data in the form of graphs and tables.

Alter the subject and address at will. Even the body of the letter, if need be.

Download for free from the internet as samples that can be easily stored and from which extra copies can be made.

A true professional promotion letter would have the main message of the letter in the first paragraph only- whether you are applying for promotion or congratulating an employee who has recently been promoted.

While applying for a promotion, you must put forward your achievements confidently & succinctly. Back your data with specifics & explain how your committed efforts have benefited the company. For example, you can write since my joining I have raised your sales by 50%.

If you are writing a promotionacceptance letterthanking your boss for the high, you should mention that you are grateful for being considered for such an esteemed position- and that you would religiously strive to meet up the duties and expectations with complete dedication & loyalty.

Its good to follow a fun & friendly tone while your store is announcing promotional offers through a letter to the customers.

The promotional offers must convey a rounded figure, like 15% or 20%

Make sure you are eligible enough for the senior post while requesting a promotion

Never brag about yourself in your promotion application

No grammar mistakes or misspelled words

If you are looking for the best and most professional promotion letters that can help with graceful promotion announcement wording, come to us at .

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